Getting started with shopVOX
Getting started with shopVOX
Your Account
Icons and Interface Tour
Inviting Users to Your Team
Setting Roles for your Team
My Profile + SMTP Settings
Import Customers & Contacts from your Accounting software
Adding Vendors
How do I Update Our Billing Info?
Connecting Your Sage One Accounting to shopVOX
Transaction Numbers Settings
Add your Payment Gateway
Adding Your Own Products
Setup Vendor Catalogs
A Guide to Creating Your First Order
Microsoft Outlook - Two Factor Authentication
Customize your account with Add-on Features
Importing and Exporting Customers & Contacts with a spreadsheet
Transactions: New Quote
Notifications: Keep your entire team up to date
Color Picker - Saving Colors
Transactions: What are Transactions?
Transactions: New Sales Order
"What's New" Feature: Your Guide to shopVOX Updates
How Do I Cancel My shopVOX Account?
Transactions: New Invoice
How to Create a Quote
shopVOX's History Tracking for Quotes, Sales Orders, Invoices, and Jobs
Save Time with Emailed Document Templates
Webinars in shopVOX Pro: Learn and Grow with Us
shopVOX Express vs. Pro. Explaining the differences in Workflow
Optimizing Quotation Efficiency: Unlocking the Power of Multiple Quantities with shopVOX
Workflows - Quick Overview Express VS Pro
Global Search in shopVOX
Sales
Managing Customer and Leads
Sales Order States
Customer Alerts & Flags
Reports
Merge Customers
Adding new Contacts to Existing Customers
Customer Contacts: Setting Primary and Billing Contacts
Managing dates on Quotes, Sales Orders, and Invoices
Sales Leads - Sample Pipeline Setup
Understanding Quote Statuses in shopVOX
Sales Leads on Business Intelligence Dashboard
Products & Pricing
Basic Pricing concepts
Advanced Pricing concepts
A Comprehensive Guide to Ternary Operations in shopVOX
Product Templates - How to Turn on a Product Template
Mastering the Use of *, /, +, -, >, <, >=, <=, % in Ternary Operations
Unlocking Efficiency: Harnessing System Variables and References to Create a Click Charge
Undertanding Sell/Buy Ratio in shopVOX
Product System Formula - with Filter
Product Templates - Custom Formula Logic
Product Template - Add New Defualt Items Configuration Window
Custom Logic in shopVOX: Evaluating Multiple Boolean Modifiers
Mastering the Use of &&, ||, and === in Ternary Operations
Product Template - Add New Drop-Down Menu Configuration Window
Products: Utilizing the "Reference" Field to Combine two References into one Click Charge
Custom Product, Template, and Code Modifiers
Apparel Decoration
How to Price Color Changes
How to Price Promotional Products
How to Price Digitizing
How to Price Direct To Garment Printing
How to Price Color Matches
Comprehensive Guide to Setting Up a Basic Apparel Product in shopVOX
Integrated SAGE Promo ( promotional catalog )
Golden Products
Golden Product: Flyer - with BOM
Golden Product: Postcard- with BOM
Golden Product: Greeting Cards - with BOM
Golden Product: Calendar - with BOM
Golden Products List by Global Region
Products shopVOX Golden Products
Golden Product: Brochures - with BOM
Golden Product: Print + Copy - with BOM
Golden Product: Business Cards - with BOM
Golden Product: Booklet - with BOM
Golden Product: Door Hangers - with BOM
Managing Your Product Catalog with shopVOX
Workflow Stages and Templates Explained
Product Pricing - Round to 2 or 4 Decimal places
Setting Up Machine Rates in shopVOX: A Comprehensive Guide
Products: Grid Pricing Example
Product Templates - Using System Formulas - Adding a Double Sided check box
Materials Management in shopVOX: A Comprehensive Guide
Product Templates - User Created Formulas
Setting Up Labor Rates in shopVOX: A Simple Guide
Product Pricing: Material Wastage Calculator
Product Templates - Using System Formulas
Product Templates - User Created Formulas - Adding a Double side check box
How to Publish Products in shopVOX
Product Features - Custom Fields
Products - Pricing Type - Formulas
Product Pricing : Cost Plus
Product Templates & Formulas Explained
Increasing Product Prices by a Percentage in shopVOX - PBase
Production Management
Uploading and Sending Proofs for Approval
Using a TV for your Job Board
Creating Your Own Custom Job Views
Accounting and Reporting
QuickBooks Online
QuickBooks Desktop
Xero
Connecting to your Accounting Software
Sales Commissions
Streamline In-Store Payments with with Stripe Terminal or USB Credit Card readers in shopVOX
Avalara AvaTax - Sales tax setup guide
Differences between USA QuickBooks Online and Non-USA QuickBooks Online
How to create Partial Invoices
Multiple Currency Add-On - How it works and setting up
Setting Up Your Account
Accounting
How are Users Billed?
Five challenges to consider when setting up your Account
shopVOX Work Flow - The Big Picture
Leveraging External IP Addresses for Security
Hide or Show Quotes & Sales Orders, Ordered Quotes, and Invoiced Quotes and Sales Orders
Add Your Logo and Company Info
How to add Additional Charges to your Quotes, Sales Orders and Invoices
Terms and Conditions
Document's and PDF Settings
Group and Describe Jobs with Tags
How to Change Password
Forms: Customizing Forms in shopVOX
Common Questions About Users
Flagging a user as a "Sales Rep"
Industry Specific Content
Automation & Integrations
Shipping
APIs
What is an API?
How an API Works: A Simple Explanation
Leveraging the Power of shopVOX with API Integration
API Essentials: Understanding the Backbone of Software Communication
Building Your Own Custom Integration with shopVOX APIs
JSON Demystified: The Universal Language of Data Exchange
I'm having an issue with the shopVOX APIs. Who do I contact?
Does shopVOX do custom development?
Does shopVOX integrate with Salesforce?
Setting up Mailchimp Integration in shopVOX
Sales Leads Web Form in shopVOX: Streamline Prospect Capture and Management
Simplify User Authentication with OAuth Integration in shopVOX
Who to Contact for shopVOX API Issues
Setting up Constant Contact Integration in shopVOX
Does shopVOX integrate with Microsoft Project?
API and Webhooks integration feature
shopVOX Go! App
Discovering Your shopVOX API Credentials: A Step-by-Step Guide
Automation - Scheduled Actions
What are some popular advantages when using Zapier?
FAQs
shopVOX specific terms
Common questions
How to increase Database size ?
Opening PDFs directly in your browser
shopVOX User Types
Empowering Project Managers in the Proofing Process: A Guide to Workflow Enhancement with shopVOX
Hex Color file to match PMS color chart
How do I disabled user?
What is the Admin checkbox for when creating a new user?
Invoicing - Enhancing Customer Engagement: Tracking Invoice Views with shopVOX Pro
Where do jobs "fit" in the order process in ShopVOX?
Why can't I print the PDF documents directly, instead of downloading?
How can I send a quote and a proof together in one email to my customer?
Terms and Definitions
Printing Examples - Letterpress Printing
Printing Types Defined
Printing Examples - Digital Printing
Printing Examples - Offset
Errors and Troubleshooting
How to clear history from Chrome browser?
When I convert a quote to a work order, does the name of the order and the line item description carry forward or do I have to rewrite?
How to optimize your browser for shopVOX
Streamlining Proof Attachment to New Sales Orders for Enhanced Efficiency
Setting Up Minimum Order Amounts in shopVOX
What is our IP address for the mail server ?
Custom PDF in shopVOX
shopVOX Pro - Onboarding
Onboarding - Simple Products Setup
Mastering Product Setup in shopVOX: A Step-by-Step Guide from Basics to Advanced Customization
Lesson 1: Setting Up a Basic Product
Lesson 2: Introducing Dynamic Pricing Based on Square Footage
Lesson 3: Enhancing the Product with Templates and Dropdown Menus
Lesson 4: Adding a Default Item Linked to Modifiers
Lesson 5: Implementing a Double-Sided Boolean Modifier with Conditional Logic
Lesson 6: Replacing a System Formula with a Custom Formula
Lesson 7: Integrating Custom Formula into the Conditional Double-Sided Logic
Lesson 8: Adding an Additional Dropdown Menu
Lesson 9: Creating Custom Fields to Enhance Usability
Lesson 10: Implementing a Rush Charge Option
Summary Conclusion: Lessons 1-10
Quoting and Order Management
Adding/Updating Customers and Contacts
Purchase Orders - How to Add Materials and Products to a Purchase Order in shopVOX PRO for the Inventory Add-on
Stay Organized with Notes, Tasks, and Assets
Roll-Up Line Items to Combine Pricing
Purchasing and Receiving Blank Garments
Creating Your Own Custom Views
How to Issue Refunds and Credit Memos
Add Ons
Ecommerce
Ecommerce - Web Store
Ecommerce: Creating Discount Codes
Ecommerce - Steps to setup custom URL for paid cPortal
Webstore & Shopping Cart Examples from shopVOX Users
Setting up a Shopping Cart to sell online - Changing the URL
Ecommerce - cPortal - White Label Setup
Ecommerce - cPortal
Ecommerce - Overview
Empowering Your Customers with the Free cPortal
Ecommerce - Shopping Cart
Ecommerce - Apparel Web Store
Inventory
Inventory Module Add-On - Setup and use of Feature
Inventory Module Add-On - Setup Locations
Inventory Module Add-On
Divisions
Vehicle Wrap
Amazon S3 Storage
Amazon S3 (Simple Storage Service) - shopVOX Add-On
Amazon S3 (Simple Storage Service) - Amazon S3 Pricing
Amazon S3 Add-On (Simple Storage Service) - What is it?
Projects in shopVOX: Comprehensive Guide
Service Job Add-On: Streamline Your Workflow with shopVOX's New Service Job Feature
- All Categories
- Add Ons
- Ecommerce
- Ecommerce - Apparel Web Store
Ecommerce - Apparel Web Store
Updated by Tyler MacDonald
How to Set Up an Apparel Webstore in shopVOX
With shopVOX's new Apparel Webstore feature, setting up pop-up stores is now as quick as a few clicks. In just minutes, you can have a fully functional webstore ready to start selling, complete with flexible options that reflect your branding and meet your sales needs.
In this guide, I’ll walk you through creating a sample store—starting with one for men’s apparel. You can then apply these steps to create one for women’s apparel, showcasing how shopVOX simplifies the process with its streamlined tools. Get ready to design, customize, and launch your own Apparel Webstore effortlessly!
Step-by-Step Guide to Setting Up Your Apparel Webstore
- Accessing the Webstore Settings
Begin by navigating to Settings > Ecommerce > Apparel Webstores. - Click Add New Webstore to start creating a new storefront.
- Enter Webstore Details
- Webstore Name: Provide a name for your webstore that customers will see.
- Company: Choose the company associated with this webstore to link it with your internal records.
- Grouped Items: Consolidate items with the same style into a single product listing, streamlining the shopping experience.
- Configure Checkout Options
- Checkout Without Payment: Allow customers to place orders without immediate payment if needed.
- Password Protection: For restricted access, add password protection. Note that the password will be generated after the webstore setup.
- Set Up Sales & Display Preferences
- Sales Commission Percent: Define the commission rate for sales. This percentage is copied to each Customer Order (CO) and included in CSV exports, making it easy to calculate commissions outside shopVOX. Future updates will display commissions directly in the eCommerce dashboard.
- Show Countdown: Add a sense of urgency with a countdown timer on your webstore.
- Countdown Background Color: Choose a background color for the countdown timer to fit your branding.
- Countdown Message: Customize the message displayed on the countdown timer.
- Welcome Message: Add a greeting to welcome visitors to your webstore.
- Shipping Options
- Allow Shipping: Once your webstore is created, enable shipping charges if you plan to ship items to customers.
- Branding Your Webstore
- Webstore Logo: Upload a logo to represent your brand visually.
- Webstore Splash Screen: Customize the splash screen displayed to visitors on their first visit.
- Socials
- Facebook,Instagram,Youtube,X,LinkedIn,Pinterest
- Active Date
- Active when "Show Countdown" is selected
Adding Styles to Your Apparel Webstore
Adding styles from the catalog is quick and intuitive. Follow these steps to add and customize your product offerings:
- Go to the Styles tab.
- Click + Add New Style from External Catalog
- and select your preferred catalog (e.g., SanMar).
- Use the Search box to find items by name or SKU. For example, typing "5000" filters items to those matching your search.
- After selecting a style, choose colors and sizes.
- Click Add Products to add these items to your store.
- Customize each item
- by clicking the pencil icon next to the name
- Or editing the style by clicking the pencil to the right
- You can filter your variants,
- and upload unique images to match your branding.
Testing Your Apparel Webstore
One of the best parts about shopVOX's Apparel Webstore feature is the real-time preview. Open two windows—one for editing and one for viewing your changes instantly as you refresh. Every update you make is immediately visible, letting you see your store take shape.
Your Apparel Webstore links are always accessible:
- In the Apparel Webstore List for quick access.
- While editing an Apparel Webstore for seamless updates.
The Apparel Webstore in shopVOX empowers you to create dynamic, on-brand, and fully functional stores in no time. From grouped displays to powerful bulk features and commission tracking, shopVOX provides everything you need to set up and manage pop-up apparel stores effortlessly.
After testing your webstore, you can distribute the links to anyone you wish. It’s also a good idea to place a few test orders first to ensure everything flows smoothly before sharing live links with customers. Follow this guide to get started, and watch your webstore thrive!
Submitting test orders to be used with the Master Job feature
The Apparel Webstore includes a Master Job feature that groups similar items together, along with other bulk processing options. Grouping items this way streamlines production, making it easier to process orders efficiently. To demonstrate, I’ll place four test orders, each containing four items in various sizes and quantities.
Once the orders are placed, we’ll combine them into a Master Job. This feature allows you to consolidate multiple orders into a single, cohesive job, enabling efficient, bulk processing for faster order fulfillment.
The below grid shows the orders, and the Master Job system will group them together
Order# | Item 1 | Item 2 | Item 3 | Item 4 |
Order 1 | A Bucket Hat | B Black and White Crew Neck | B Zipper Hoodie | C Athletic |
Order 2 | A Sweat-Wicking Hat | B T-Shirts | B Long Sleeved Hoodie | C Sport Jogger |
Order 3 | A Bucket Hat | B Black and White Crew Neck | B Zipper Hoodie | C Athletic |
Order 4 | A Snug Beanie | B T-Shirts | B Long Sleeved Hoodie | C Sport Jogger |
Lets see this in action.
- Placing Order #1
- Placing Order #2
- Placing Order #3
- Placing Order #4, adding in similar items, as well as additional items not on the other order
- After Each Order you will see a Checkout Confirmation
Combining Test Order's into a Master Job
- From the top bard select Transactions > Client Orders
- Ive created a view of the Client Orders, with a filter allowing me to see only the "Mens Apparel Webstore" Orders
- From the Blue Action Button select "+ Add New Master Job"
- Select the Webstore, for this example I am choosing " Example Men's Apparel Webstore"
- Select all the items you wish to create jobs for. In this case I selected All.
- The click "Create Master Job", Fill in and details
- Click "Save Master Job"
- Now lets look at the Master Job we created
Master Job - Job Board View
In the Job Board, I created a custom view named "Master Job." This view enables the Master Job columns and filters by the Master Job boolean flag, making it easy to focus specifically on grouped orders.
Lets click on the JB# 1935 to examine what is in the Master Job
- From the Job Screen, click on "Client Orders"This shows you all the orders that comprise of this Master Job, and you can drill into each order if you'd like
- Click Bill of Materials, opens up all the details for all the items
- CO Grouping - Displays all the Orders that are part of this master job
- Customer Grouping - Groups all like items together, showing Size, Color, Quantity, and order numbers
Additional Features
- Commission Tracking: Commission percentages assigned per webstore are reflected in Customer Orders and are available in CSV exports for easy calculations. Upcoming updates will provide detailed commission summaries on the eCommerce dashboard.
- Bulk Operations
- Bulk SO to Invoice Conversion: Convert multiple Sales Orders (SO) to Invoices for a given webstore, simplifying invoicing.
- Bulk Packing Slip Printing: Print packing slips in bulk for efficient order fulfillment.
- ShipStation Integration: If you have ShipStation enabled, you can bulk send all webstore orders directly to ShipStation for seamless shipping processing.
Conclusion
Creating and managing an Apparel Webstore with shopVOX is simple, efficient, and packed with features to enhance the customer experience and streamline your workflow. From grouped item displays to commission tracking and bulk operations, shopVOX equips you with all the tools needed to run pop-up stores effortlessly. Follow this guide to get your webstore up and running and start taking orders with ease.