How to Update Pricing in shopVOX: A Comprehensive Guide to Machine Rates, Labor Rates, and Materials

Tyler MacDonald Updated by Tyler MacDonald

Maintaining accurate and competitive pricing is essential for any business. While shopVOX does not offer a global update feature for product pricing, you can efficiently manage updates to key components like Machine Rates, Labor Rates, and Materials. These updates directly impact your product pricing templates, ensuring consistency and profitability.

This comprehensive guide walks you through updating each pricing component, setting up customized board views, and leveraging tools like CSV export/import for bulk updates.

Why Update Pricing Components?

Adjusting pricing components keeps your costs aligned with your business’s actual expenses. Here’s why this is critical:

  • Labor Rates: Reflect changes in wages, benefits, or overhead costs.
  • Machine Rates: Account for operating cost fluctuations, such as energy prices and maintenance.
  • Materials: Adapt to changes in supplier prices or inventory updates.

With these updates, you can ensure that your pricing accurately represents your operational costs while staying competitive in your market.

1. Updating Labor Rates in shopVOX

Labor rates define the cost of your team’s work, whether it’s installation, design, or custom services. Regular updates help reflect the true cost of labor.

Steps to Update Labor Rates:

  1. Access Labor Rates:
    Go to Settings > Pricing > Labor Rates.
  2. Edit Individual Rates:
    • Select the labor rate you wish to update.
    • Adjust fields like Hourly Cost, Markup Percentage, and Price.
  3. Set Up a Board View for Labor Rates:
    For multiple updates, create a board view to edit labor rates more efficiently:
    • Customize the view by adding columns for:
      • Cost.
      • Markup Percentage.
      • Price
    • Save the view for easy access and edit all entries directly in the grid.
  4. Review Dependencies:
    Ensure updated labor rates are applied to all relevant products or services.

2. Updating Machine Rates in shopVOX

Machine rates represent the cost of operating specific equipment, such as printers or cutters. Accurate machine rates ensure your pricing reflects actual operational costs.

Steps to Update Machine Rates:

  1. Navigate to Machine Rates:
    Go to Settings > Pricing > Machine Rates.
  2. Edit Machine Rates Individually:
    • Click on the machine rate you need to update.
    • Adjust fields like Hourly Cost, Markup Percentage, or other operational factors.
  3. Set Up a Board View for Machine Rates:
    Create a custom board view for quick edits:
    • Include columns for:
      • Cost.
      • Markup Percentage.
      • Price.
    • Save the view to streamline future updates.
  4. Test Product Templates:
    Verify changes are correctly applied to products that rely on the updated machine rates.

3. Updating Materials in shopVOX

Material costs often fluctuate due to supplier changes or market conditions. Keeping these updated ensures your pricing reflects accurate costs.

Steps to Update Materials:

  1. Navigate to Materials:
    Go to Settings > Pricing > Materials.
  2. Edit Directly in shopVOX:
    • Click on the material you need to update.
    • Adjust fields like Cost, Markup Percentage
  3. Set Up a Board View for Materials:
    To manage updates efficiently, create a board view:
    • Include columns for:
      • Cost.
      • Markup Percentage.
      • Price.
    • Save the view for consistent and easy access.
  4. Bulk Updates Using CSV Export/Import:
    For extensive updates:
    • Export Materials: Download your materials list as a CSV file.
    • Edit in a Spreadsheet: Adjust pricing and markups.
    • Re-Import Updated Materials: Upload the modified file back into shopVOX, ensuring to select the option to update existing data.
  5. Test Changes:
    After updates, check sample products to confirm that material costs are correctly applied.

Leveraging Board Views for Efficient Updates

Board views are indispensable for managing Labor Rates, Machine Rates, and Materials. By displaying all relevant fields in a grid-like interface, you can edit multiple items at once, saving significant time.

Why Use Board Views?

  • Efficiency: Quickly update multiple items without opening individual entries.
  • Accuracy: Seeing related fields side by side minimizes errors.
  • Customization: Tailor views to your needs by selecting relevant columns.
  • Consistency: Saved views provide a reusable workspace for updates.

How to Create and Use Board Views:

  1. Navigate to the section (Labor Rates, Machine Rates, or Materials).
  2. Customize the view.
  3. Add columns such as:
    • Cost.
    • Markup Percentage.
    • Final Price.
  4. Edit pricing directly in the matrix-style grid.

By setting up tailored views for each component, you can manage updates efficiently and effectively.

Tips for Success

  • Test After Updates: Always check a few product templates to verify that changes are correctly applied.
  • Back Up Data: Export data before making significant updates for safety.
  • Train Your Team: Ensure everyone involved in pricing updates understands how to use board views and manage changes effectively.

Conclusion

While shopVOX does not provide a global update feature for product prices, updating Labor Rates, Machine Rates, and Materials offers a flexible and powerful alternative. By leveraging custom board views and tools like CSV export/import, you can efficiently manage pricing updates across your system.

Investing time in setting up these processes ensures your pricing remains accurate, competitive, and reflective of your operational costs. Whether you’re updating costs due to market changes, supplier adjustments, or operational needs, shopVOX's flexible tools make it easy to stay on top of your pricing strategy.

If you have any questions or need further assistance, feel free to reach out. We’re here to help!

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